# QR code print checklist

Use this editable checklist with the QR image and final print artwork. Replace the blank fields for your project. Record results after performing the checks; an unchecked item is not a pass.

## Destination and responsibility

- Project / printed item:
- Intended reader action:
- Exact encoded URL (including any campaign tags):
- Readable address or alternative printed beside the code:
- Destination owner:
- Expected period the printed item will circulate:
- Destination review date:
- Plan after the event or promotion ends:

Keep passwords, private access tokens and personal information out of the URL and this shared checklist.

## Prepare the code and layout

- [ ] Destination is public and useful on a phone without an editor login.
- [ ] Page contains the information or action promised by the printed item.
- [ ] Domain, page and any redirect service can be maintained for the intended period.
- [ ] Optional campaign labels have agreed spelling and a defined reporting use.
- [ ] Complete encoded content matches the intended URL.
- [ ] Exported code stays square and unaltered.
- [ ] Four-module white quiet zone remains clear on all sides.
- [ ] No logo, text, photo or decoration overlaps the pattern or its quiet zone.
- [ ] Original PNG or SVG export is used; no screenshot or unnecessary recompression.
- [ ] Layout software and printer accept the chosen format.
- [ ] A plain-language action and readable alternative appear outside the quiet zone.
- [ ] Final exported print layout has been inspected for clipping, blurring and distortion.

## Record the proof

- Artwork filename and revision:
- QR filename and format:
- Error correction setting:
- Exported image pixel dimensions, if applicable:
- Printed width and height INCLUDING the white quiet zone:
- Paper / finish / placement:
- Printer or print process:
- Date printed:

There is no universal minimum printed width. Test the final layout at its intended physical size with representative devices, lighting, distance and angle.

| Date | Device / camera or reader | Distance / lighting / angle | Pattern recognized? | Correct destination and action? | Issue / next action | Tester |
| --- | --- | --- | --- | --- | --- | --- |
| | | | | | | |
| | | | | | | |

## Check the complete journey

- [ ] Final physical proof is sharp, square and free of a crop or fold through the code.
- [ ] More than one representative phone tested where available; limitations recorded.
- [ ] Address offered by the reader matches the intended domain and path.
- [ ] Final destination after redirects is correct and public.
- [ ] Intended mobile task works; any booking, purchase or message used an agreed test procedure.
- [ ] If reporting is required, campaign values reach the intended analytics setup under its consent settings.
- [ ] Scan recognition, page opening and analytics collection are recorded as separate checks.
- [ ] Problems are fixed and affected checks repeated before the print order.

## Approval and follow-up

- Remaining issues / accepted limitations:
- Final artwork revision approved for printing:
- Approved by / date:
- Where the material is distributed:
- Owner of future destination checks:
- Next check date:

Repeat affected checks when the payload, artwork, print settings or placement changes. Save this record with the exact QR image and final layout.

## Practice example

The article's fictional workshop card uses this demonstration URL. It is not a working booking page and must be replaced for real work:

https://example.com/workshops?utm_source=flyer&utm_medium=qr&utm_campaign=autumn_workshops_2026&utm_content=counter_card

Plainview settings: Website URL; M - Balanced; Standard image resolution. The example exports are 424 x 424 pixels, including the quiet zone, and encode 120 UTF-8 bytes. No physical print or phone acceptance result is supplied for this example.

Article: https://plainviewweb.com/blog/qr-code-print-checklist
Generator: https://plainviewweb.com/tools/qr-code-generator
Campaign links: https://plainviewweb.com/tools/utm-campaign-link-builder